Residential

Residential Accounting and Management Tool


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Residential

The Zagros application (free) can provide a more comfortable life for the management and residential units in a building. By using this application, the complex's accounting and management performance become transparent, and more fair charges are considered for the residents of a complex. Residents refer to the online system for any questions about accounts, costs, and charges, and in-person visits to the building manager are minimized.
Introduction
One of the issues that residential complexes are concerned with is the issue of charges and building costs.
In a residential complex, units do not have the same specifications. Some units are smaller. Some units have fewer residents, and this number can change. Some units constantly consume less or more water.
Due to the time-consuming nature of charge calculations, the building management may consider the same charge amount for all units or may determine different charges based on the number of residents in each unit.
None of these methods are perfect. Because costs can be of different types. Some costs add to the overall value of the building, so larger units benefit more. Some costs, such as the building's public electricity, are more related to the number of people living in the complex, so the more people in the complex, the higher this type of cost will be.
Some costs, such as water bills, are related to the number of water meters in the units. It is possible that fewer people in a unit use more water, and these small differences accumulate over time.
Some costs, such as janitorial and security, are not related to the number of people or the area of ​​the units, and it cannot be said that the security guard of the complex takes less care of the smaller units. Apparently, these types of costs should be divided equally between the units.
Residents of a complex want to know how much the building costs are during a month (or a charging period) and how much charge each unit must pay to cover it?
People generally want to know how the money they pay has been spent?
Did the total payments by the units equal the total expenses?
How much money is left in the building account?
Which type of expense accounts for the most expenses?
Referring to building management to answer these questions requires coordination and meetings, and requires more calculations and reports and lists of building expenses.

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Features

Majid SharifiTehrani
The Zagros online application (software) can make many things easier and clearer.
1- The building management and residents need to agree on the transparency of the building's finances: information on all costs, all charges issued, and all payments made by the units will be available to all units.
In this application, everything will be transparent, everyone can see the information and double-check it themselves. The calculations are not done by the accountant, but the accountant only records the costs. The calculations are done by the Zagros application in the manner explained below.
2- In a building, each residential unit has its own account with the accountant. The building fund also has its own account.
3- When the units pay amounts as charges, each unit adds to its own account balance.
4- When the building management (CEO) incurs an expense for the building, an amount is deducted from each unit's account and each unit's account will share in the expenses according to the characteristics of that unit, and this depends on the type of expense, number of people, and area of ​​the unit. Calculations and maintenance of accounts are done by the application, and the accountant only records the expenses.
5- In the Zagros application, the types of possible building costs include:
- Security guard or caretaker's salary (based on the number of units in the complex)
- Water cost (based on the operation of the water meter of each unit or the number of people living in each unit)
- Electricity cost (based on the number of people living in each unit)
- Building cleaning costs (based on the number of people living in each unit)
- General building repair costs (based on the area of ​​each unit)
- Elevator general repair costs (based on the area of ​​each unit)
- Elevator periodic service costs (based on the number of people living in each unit)
- Water tank and water pump costs (based on the number of people living in each unit)
- Parking and entrance door and door repair and service costs (based on the number of people living in each unit)
- General lighting and sensor costs (based on the number of people living in each unit) people living in each unit)
- Other miscellaneous expenses (based on the number of people living in each unit)
6- The building management announces a proposed amount for each unit to deposit into the building account every month. The money is stored in a bank account in the name of the building management, but each unit also has its own account with the building accountant. The payments of each unit are recorded in its own account.
7- The building management makes the expenses from the building bank account, but the same amount is not deducted from each unit's account (with the accountant). Each unit will have a different contribution to the building costs, and this will be the basis for calculating and issuing unit charges.
8- The special account for each unit with the accountant shows what amounts each unit has paid so far and how much charge has been issued for it. The building account also shows what amounts it has received from the units so far and what expenses have been incurred.
9- All residents of the complex can view information on all accounting accounts and the balance of the units and the building account via the Internet.
10- Each unit's account shows at any time whether that account (unit) is a creditor (has a reserve) or a debtor. The transparency of the accounts for everyone is an incentive for units to be good at accounting and keep their accounts positive. To inquire about a unit's account, there is no need for individuals to go to the building manager, all accounts and costs and charges can be viewed by units via the Internet.
11- Each unit can deposit any amount to the building account at any time they are comfortable with. Some units find it easier to make deposits once a while (fewer times - larger amounts) instead of every month. However, whenever their unit account balance decreases, they can add an amount to their unit account with the accountant.
Zagros Application Requirements
1- A suitable computer with Windows 10 or 11
2- Internet connection to record expenses in the integrated database.
3- Installing Zagros software (Zagros program code in C language is located on my GitHub at (https://github.com/msht-ir), you can compile it yourself).
4- Host server to install MS-SQL-Server database for integrated accounting.
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